Do you see yourself working for one of the biggest social lodging suppliers in North America that is devoted to improving the lives of its occupants? Is it accurate to say that you are a dynamic, administration situated person why should excited learn and develop current ranges of abilities? In the event that this seems like you, at that point we have an open door you won’t have any desire to leave behind!
Answering to the Administrator, Office Administrations this position is in charge of giving secretary, administrative and modernized help administrations to corporate divisions and workplaces of TCH situated at 931 Yonge Road. The Secretary will give great client support through customary and dependable participation and promptness.
What you’ll do
- Performs assistant obligations for the 931 Yonge Road head office and periodically different workplaces as doled out
- Keeps up the ‘client cordial” condition by guaranteeing data materials, day by day visitor secret word, structures, release sheets and data are applicable and modern
- Guarantees contact with all guests to the structure so as to keep up a sheltered and secure banquet room
- Screens people to set up the reason for their visit or help required
- Distinguishes and diverts visitors and guests; calling security should the need emerge
- Welcomes guests in an inviting way with accentuation on exceptional administration conveyance
- Connects with clients, surveys and settle approaching request on a wide scope of issues including, however not restricted to, inner and outer client grumblings, rental records, stopping, and so forth and possibly alludes complex issues whenever required, to fitting staff individual
- Gets and diverts phone calls as required
- Gives accurate data to inhabitants, temporary workers, advisors and the overall population
- Date stamps every single approaching bundle including authoritative archives, and so forth
- Welcomes job up-and-comers and gives up-and-comers reference structures for finishing
- Gets and signs for dispatch conveyances; guarantees the best possible segment is educated with respect to their receipt and holds active conveyances for get
- Keeps up logs and reports for merchandise/materials, temporary workers and data experiencing the banquet room, utilizing the Visitor Sign-in Library
- Controls guest access cards (records, tracks and guarantees they are returned)
- Screens exercises on the ground floor and goes about as the bleeding edge client support illustrative of TCH
- Gets ready routine correspondence, for example, electronic mail messages, phone messages, rounding out records structures, and so forth
- Facilitates and guides routine offices solicitations including everyday support solicitations to proper work force for goals
- Guarantees that the ground floor meeting rooms are in great and slick request when empty, recharging white board supplies and entryways are verified toward the part of the arrangement day
- Sources of info and doles out all request utilizing F1, EasyTrac and dispenses EasyTrac reports
- Helps with non-occupant stopping enrollments as required
- Give administrations to a different network regarding TCH’s strategies and systems including: Hostile to Ableism, Human Rights and Reasonable Access, Set of principles and Irreconcilable situation. and so on
- Uses PC frameworks as a fundamental job instrument including F1, HMS, Portfolio Database, Electronic Mail, Intranet, EasyTrac, and so on
- Performs other administrative obligations inside office administrations, for example, recording correspondences, buy request demands, and different obligations as alloted
What you’ll require
- Superb relational abilities and great phone way so as to perform secretary capacities.
- Amazing relational, de-heightening aptitudes and undivided attention required to connect with an assortment of inward and outside clients.
- Demonstrated predominant client care practices and experience. Involvement in cutting edge client care.
- Shown duty to giving an abnormal state of inhabitant/client support, while regarding different societies.
- Capacity to keep up secret data
- Politeness and discretion
- Demonstrated history of unwavering quality, participation and dependability
- Shown positive encounters working in a group setting just as exclusively
- Learning of general office systems
- Nature with TCH tasks, administrations and authoritative structure
- Composing aptitudes required
- Capacity to talk in another language(s) would be a benefit
- Capacity to utilize different PC programming including email, web, TCH intranet, word preparing, spreadsheets, and so forth